Article 6: Travel and Use of an Employee's Car
6.1
The Company will reimburse each Employee for all reasonable, necessary and authorized actual expenses when travel by such Employee is required or authorized by the Company, with the exception that no traveling expense shall be allowed for reporting to or from work at the studios or the transmitter, except as provided in Article 9.
6.1.1
In the event that the Company shall request an Employee to use his own automobile on Company business, and the Employee shall consent to such use, the Company shall reimburse such Employee in accordance with Company mileage reimbursement policy. An Employee shall be paid Two Dollars ($2.00) minimum for each day in which his car is used on Company business.
6.2
If an Employee has a collision, theft or vandalism while using his or her car on Company business, such use having been approved by the Company, the Company agrees to pay the deductible required by the Employee’s automobile insurance policy. The Company shall not be liable in any other manner. Such amount paid is to be repaid to the Company if the Employee receives payment from another party or insurance company.
6.3
The Company agrees to reimburse Employees for reasonable, necessary and authorized actual expenses incurred in connection with assigned duties outside of the Station, including room and board, if assigned duties are out of town.
6.4
Away Meal Expense Allowance: Employees assigned to scheduled field pickups or other authorized Company business that requires travel and/or work away from the home office overnight shall receive a reimbursement of actual expenses incurred up to Forty-Five Dollars ($45.00) per day for meals and incidental expenses for each calendar day that they are away from the home office.
6.4.1
The Employee shall submit a statement of his expenses for approval.
6.4.2
The term “incidental expenses” as used in this section refers to expenses incurred for personal items such as laundry, telephone calls, tips and transportation.
6.4.3
In the unusual case in which an Employee incurs reasonable and necessary expenses in excess of the above allowance, he shall be reimbursed when approved by the Department Head.
6.4.4
In the case of a remote in which meals are not readily available, the Company may cater meals in a restaurant, hotel dining room or equivalent accommodation.
6.4.5
The Employee shall be given a reasonable advance to cover anticipated expenses for which he shall account upon his return.
6.5
When available, the Employee shall stay at a first-class hotel or equivalent accommodations with single occupancy.
6.5.1
Should the Union claim that first-class hotel or equivalent accommodations with single occupancy have not been provided but are available within a reasonable distance of the pickup, a Company representative at the location, in conjunction with a representative of the crew, will investigate and consider such claim immediately. If they agree that such claim is valid, a change of accommodations will be made within twenty-four (24) hours.
6.6
Travel Time: Travel time by an Employee shall be credited as follows:
6.6.1
Travel time shall be all that time consumed by an Employee when traveling on Company assignment from his home or home office and return thereto. (Time worked shall be credited in accordance with the requirements of the Fair Labor Standards Act.)
